City Proclamation Guidelines

Proclamations are ceremonial documents signed by the Mayor and issued for:

  • Public awareness
  • Charitable fundraising campaigns
  • Arts and cultural celebrations
  • Special honors (on the recommendation of the Mayor)

Proclamations will not be issued for:

  • Matters of political controversy, ideological or religious beliefs, or individual conviction
  • Events or organizations with no direct relationship to the City of Cleveland
  • Campaigns or events contrary to City policies


  • The Mayor’s Office reserves the right to modify or deny any proclamation request.
  • An organization may request only one proclamation annually.
  • More than one cause can be proclaimed simultaneously.
  • An organization does not have exclusive rights to the day, week or month of their proclamation.
  • A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met.

Who can make a proclamation request?

  • Request must be made by a City of Cleveland resident.
  • Proclamations must affect a broad group of people. We will not issue proclamations for individuals. For individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided.

How should a proclamation request be made?

  • All requests must be made in writing. Request can be mailed, faxed or hand-delivered or email. If mailed or faxed, please call to verify receipt by our office.
  • Requests should be made at least 10 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing.

What must the request include?

  • Contact person’s first and last name, address, and telephone number.
  • A brief summary and/or background of the event or organization.
  • The name and date (s) of the day, week, month or event to be proclaimed.
  • Draft text for the proclamation, including 4-6 “whereas” clauses.
  • An indication of whether the proclamation should be mailed or will be picked up and the date.
  • A date when the proclamation is needed.

All questions may be directed to the Communications Manager at 216.664.3999. Direct requests may be directed via email to , via facsimile to 216.420.8758 or in writing to:

Mayor’s Office of Communications
City Hall, Room 227
601 Lakeside Avenue
Cleveland, OH 44114