Mayor's Office - FAQs

Can a proclamation be made up for an individual?

Proclamations are reserved for organizations, events or for an issue that affects a group of people. To receive recognition for an individual, you may request a certificate or letter appropriate to the event or circumstances.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 03/25/2015 - 12:51pm

Q901
How should a proclamation request be made?

Requests must be made in writing and can be mailed (Attn: Dave Gallagher, Mayor’s Office of Communications, City Hall Room 227, 601 Lakeside Ave, Cleveland, OH 44114 Direct requests via email to dgallagher@city.cleveland.oh.us or facsimile to 216.420.8758. If you have questions or need to verify receipt of request (via mail or fax) please contact the Mayor’s Office of Communications at 216.664.2220. If mailed or faxed, please call to make sure it has been received.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 07/10/2017 - 12:25pm

Q902
How far in advance should I send my proclamation request?

testRequests should be made at least ten business days in advance of the date it is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 03/25/2015 - 12:52pm

Q903
What must the proclamation request include?
  • The contact person's first and last name, address, and telephone number.
  • A brief summary and/or background of the event or organization.
  • The name and date (s) of the day, week, month or event to be proclaimed.
  • Draft text for the proclamation, including 4-6 "whereas" clauses.
  • An indication of whether the proclamation should be mailed or will be picked up and the date.
  • A date when the proclamation is needed.
From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 03/25/2015 - 12:52pm

Q904
How long does the City hold on to its records?

The City of Cleveland record retention schedule can be found here.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 04/10/2015 - 6:34pm

Q920
What is the City of Cleveland's Public Record Policy and what types of records are included in this policy?

Click here to read the Policy. Any records (on paper or electronically, including emails) which have been created or received by a public servant or office in charge of documenting information. Routine requests include police incident reports and building and violation notices and permits.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 04/10/2015 - 6:36pm

Q921
Do I have to fill out the request form for a public request?

The form is available to help you make your request, but it is not required. You do not have to put your request in writing, provide your identity, or provide the intended use of the requested public record. However, you may be asked for your identity or your intended use of information, for example, so that your request may be delivered to you or so that the records custodian can best assist you. In addition, public records are generally available for inspection during the normal operating hours of the City department, division, or office.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 04/10/2015 - 6:38pm

Q922
Is there a fee for copies of the records?

The City may charge for the actual cost of making copies of records. The City’s current costs are as follows:5 cents per page of paper copy $2.50 per video tape$1.00 per diskette $1.00 per 5x7 photograph$2.50 per compact disc $2.00 per 8x10 photograph$2.00 per audio tapeIf an outside duplication service is requested, all charges from the service are passed on to the requestor.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 03/25/2015 - 12:54pm

Q923
Can my request be denied?

Yes. Your request will be denied if the records you ask for are exempt from disclosure according to the Ohio Revised Code. Your request may also be denied if the City feels your request is too vague or broad-based. In the event your request is denied, you will receive an explanation and the opportunity to revise and resubmit your request.

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 03/25/2015 - 12:54pm

Q924
Where can I find general information regarding assistance from agencies such as the Red Cross or Children's Services?

Several programs and links to many services are listed in the City's website under the Community Tab here

From:
Office of the Mayor
Category:
Mayor's Office and City Hall

Last updated: 04/10/2015 - 7:08pm

Q1296

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