Request for Qualifications/Proposal

Opening Date: April 15, 2024  
Closing Date: May 22, 2024 
Dept/Div: Planning and Engineering/Department of Port Control      
Contact Name: Sharri Muia  
Contact Phone: 216-265-2693 
Contact Email: smuia@clevelandairport.com         
Pre-Proposal Conference: Yes, via WebEx.  
Conference Date/Time: Tuesday, April 30, 2024, at 10:00 a.m. local time 
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2630 122 4068

Documentation: 
Invitation to Bid Letter

Construction Management / Admin Services

Attachment 1

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

Opening Date: April 9, 2024  
Closing Date: May 15, 2024 
Dept/Div: Planning and Engineering/Department of Port Control      
Contact Name: Sharri Muia  
Contact Phone: 216-265-2693 
Contact Email: smuia@clevelandairport.com         
Pre-Proposal Conference: Yes, via WebEx.  
Conference Date/Time: Thursday, April 25, 2024, at 10:00 a.m. local time 
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2633 823 1364

Documentation: 
Invitation to Bid Letter

Construction Management / Admin Services

Attachment 1

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

Description: This Request for Proposals (RFP) is only for housing development projects that will include affordable housing units that will serve low and moderate-income households, as defined in this document. Market-rate projects that contain affordable units are eligible and encouraged. A limited amount of the City’s HUD HOME funds (approximately $3.3 million) will be allocated through this RFP, which describes project eligibility, application requirements and the format for submitting proposals. Other funds may also be available for projects that include housing and would benefit from HUD’s CDBG regulatory requirements.

Opening Date/Time: April 5, 2024       
Closing Date/Time: July 1, 2024, 5:00 p.m.      
Dep/Div: Community Development      
Contact: Anthony Bango      
Contact Phone: 216-664-2424      
Contact Email: abango@clevelandohio.gov      
RFP Submission: https://forms.office.com/g/7MxvE6h4za

Documentation:   
2024 Housing Trust Fund RFP   
2024 HTF Financial Analysis Workbook   
Developer Development Experience - Previous 5 Years  
URA Forms 1-3

Opening Date: April 2, 2024  
Closing Date: May 7, 2024 
Dept/Div: Planning and Engineering/Department of Port Control      
Contact Name: Sharri Muia  
Contact Phone: 216-265-2693 
Contact Email: smuia@clevelandairport.com         
Pre-Proposal Conference: Yes, via WebEx.  
Conference Date/Time: Wednesday, April 10, 2024, at 10:00 a.m. local time 
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2633 333 1515

Documentation: 
Invitation to Bid Letter

Bid Set

Attachments

Construction Management / Admin Services

Volume 1 of 2

Volume 2 of 2

Addendum 1

Addendum 2

Addendum 3

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

Description: The City of Cleveland is releasing a Request for Qualifications seeking professional real estate development project teams to reinvest in several catalytic development sites as part of Mayor Bibb’s Southeast Side Promise Initiative. Sites are located in the Lee-Harvard Neighborhood of Ward 1 and range in size from 1.7 acres to 14 acres. Project Teams should review the recently adopted Lee-Harvard Community Master Plan before submitting their qualifications.

Opening Date/Time: March 28, 2024  
Closing Date/Time: May 20, 2024  
Dep/Div: Community Development  
Contact Email: AssetRedevelopment@clevelandohio.gov    
Meeting Info: April 10, 2024 at 11 AM EST. RSVP via Microsoft Forms Link

Documentation:  
Lee-Harvard Catalytic Sites RFQ  
Lee-Harvard Community Master Plan 2023-2024  
Lee-Harvard Economic Market Analysis  
Lee Road Complete & Green Streets Project Fact Sheet  
Gracemount Site Subdivision Plat certified February 2020  
Former John F. Kennedy Site Phase I Environmental Report  
Former John F. Kennedy Site Grading Plan  
Former John F. Kennedy Site Survey 
Virtual Information Session 04-10-24

The City of Cleveland is soliciting proposals from pre-qualified ODOT Consultants to provide design and testing services for City Capital Projects.

Opening Date: 03/18/2024     
Closing Date: 04/26/2024, 4:00 PM   
Department/Division:  Division of Engineering & Construction   
Contact Name: Robert Chappelle   
Contact Email: rchappelle@clevelandohio.gov     
Contact Phone: 216-664-2379   

Documentation:    
2024 General Engineering Services RFP   
Addendum 1 
29B Chap 187 - Cleveland Area Business Code - Notice to Bidders and Schedules   
Non Comp 2024   
Vendor Entry Form   
W 9 Form

This open solicitation is for Shared Mobility and Bicycle providers seeking to provide mobility services in Cleveland, Ohio from June 1, 2024 through May 31, 2027. Permit applications are due by April 8, 2024 at 5:00 PM and should be submitted via email as a single PDF to sdavis2@clevelandohio.gov.

Applicants should plan to attend in-person with shared mobility devices to demonstrate the features included in their applications on April 11, 2024. Applicants will receive a detailed schedule for demo day upon submitting their completed application.

Opening Date: 03/14/2024   
Closing Date: 04/08/2024, 5:00 PM   
Contact Name: Sarah Davis – Active Transportation Senior Planner   
Contact Email: sdavis2@clevelandohio.gov   
Contact Phone: 216-420-8586

Questions and Feedback:  
Questions regarding this permit application will be accepted via email to sdavis2@clevelandohio.gov and added to a weekly FAQ update, to be posted here, through the end of the application period. Feedback on our draft rules and regulations will be accepted via email to sdavis2@clevelandohio.gov through April 8, 2024 at 5:00 PM.   

Documentation:  
2024 Shared Bicycle and Mobility Device Permit Application  
2024 Shared Bicycle and Mobility Device Permit Application – Additional Device Page  
2024 Permit Cycle FAQs (3/14/2014)  
2024 Draft Rules and Regulations for Providers  
2024 Overview of Draft Changes to Rules and Regulations 
2024 Permit Cycle FAQs (4/1/2024)

The City of Cleveland is releasing a Request for Proposals to seek proposals that develop a housing central command model of expanded outreach, engagement and housing placement capacity in the City that emphasizes rapidly connecting people to permanent housing.

Open Date: February 23, 2024   
Closing Date: March 25, 2024   
Contact Info: Gina Ventre and Emily Collins   
Meeting Info: Interviews conducted with identified finalist Vendors (if necessary) on April 2-4, 2024

Request for Proposals  
Budget Template  
Cleveland Area Business Code Notice to Bidders & OEO Schedules  
2024 Non-Competitive Bid Contract Form  
Professional Services Contracts Reimbursables Policy  
Response to Questions

The City of Cleveland Mayor’s Office of Sustainability is taking steps to update the community-focused Climate Action Plan (CAP). Originally established in 2013, the City’s climate plans have been instrumental in setting a course toward sustainability and resilience. With the changing climate and its growing impacts on communities, it is essential to update and enhance these plans to ensure they remain effective in mitigating climate-related challenges. In recent years, Cleveland has witnessed an alarming increase in extreme weather events, including severe storms, flooding, and extreme heat, which are projected to have severe long-term impacts on the city's economy and public health. This year alone, the city faced its longest recorded period without rain (21 days), its worst recorded air quality on June 28, and its first tornado in over three decades.

The 2018 Climate Action Plan Update outlines five focus areas and several cross-cutting priorities that identify objectives, goals, and specific actions needed to build a thriving and resilient City:

• Energy Efficiency and Green Building
• Clean Energy
• Sustainable Transportation
• Clean Water and Vibrant Green Space
• More Local Food, Less Waste

Implementing these actions will strengthen our economy, clean our environment, and improve the health and wellness of Clevelanders. The goal of this Climate Action Plan update is to ensure our objectives, goals, and actions are science-based, represent changing community priorities, and meet the current and growing need to mitigate and adapt to climate change. Equitable public engagement is an essential component of the CAP to ensure these actions can effectively meet the needs of people who live and work in Cleveland. The goal is not only to educate residents and employees on the impacts of climate change but to also ensure that this engagement is reflective of a diverse and fair representation. While selecting actions for the Climate Action Plan update, the Mayor’s Office of Sustainability will build on the previously created Climate Action Racial Equity Tool.

Throughout Fall 2023, the Mayor’s Office of Sustainability worked to complete a Climate Risk and Vulnerability Assessment> that builds on the Climate and Social Vulnerability Assessment> to better understand which Cleveland communities are impacted by climate change and what climate hazards should be prioritized in the Climate Action Plan (such as extreme heat, flooding, and changes to Lake Erie). The Consultant will build on this effort and past Climate Action Plan engagements to gather insights and feedback into what climate actions Clevelanders most want to see investment in and why. Other previously done planning efforts and studies, such as the Circular Cleveland Roadmap> and Cleveland Comprehensive Environmental Policy Platform> will help inform this plan update.

Submit proposals: https://procurement.opengov.com/portal/clevelandoh/projects/78737

• RFP Published: February 20, 2024
• Pre-Proposal Conference (Non-Mandatory): February 23, 2024 @ 2pm
  Join from the meeting link
  https://cityclevelandoh.webex.com/cityclevelandoh/j.php?MTID=m47d3017d3…
• Join by meeting number
  Meeting number (access code): 2305 717 1562
  Meeting password: EuxmW8QaY22
• Join by phone - (attendees only)
  +1-415-655-0003,,23057171562## US Toll
• Last Day to Submit Provider Questions: February 26, 2024 by 5pm
• Publish RFP Addendum: February 28, 2024
• Proposal Submission Deadline: March 6, 2024 at 5pm

Description: This request for qualifications (RFQ) is intended to solicit submissions for entities interested in acquiring vacant property in the City's Land Bank for infill development. The City is open to any potential residential, mixed-use or commercial infill development permissible under the City's review and permitting process.

As per the Ohio Revised Code, land bank parcels must be sold at fair market value, unless disposition is part of a competitive process. This Request for Qualifications (RFQ) serves as the competitive process to be utilized, aiming to incentivize development and provide greater flexibility.

To be considered for negotiated pricing, both for-profit and non-profit organizations must: 
1.    Submit their qualifications. 
2.    Provide commitments to developing a minimum number of parcels within a specified timeframe. 
3.    Submit a refundable good-faith deposit.

Please note that this submission serves as a statement of interest only. Receiving this form does not commit the City of Cleveland to transferring the property to the applicant. While an application can be approved, other necessary approvals must occur before land transfer. These include design review, budget assessment, evidence of funding commitments, and potential actions requiring approvals from external entities beyond the Department. The City may select none or all of the submissions depending what may be in the best interests for the City.

Opening Date: 02/20/2024
Closing Date: 03/27/2024
Dep/Div: Community Development
Contact Name: Assistant Director Michiel Wackers
Contact Email: mwackers@clevelandohio.gov  
Contact Phone: 216-664-4143

RFQ Submission Form: https://forms.office.com/g/wdNtVMMnSA

Inquiries: 
Inquiries regarding this RFQ will be accepted no later than 5 p.m. EST on March 7, 2024.
Voluntary Information Sessions are scheduled as follows:
February 28, 2024, at 10:00 am
March 6, 2024, at 10:00 am

To RSVP or ask questions, please use the following form: RSVP and Question Form.
https://forms.office.com/g/6SFUNpNJaL
 

Documentation:      
Response to Questions

Description: Department of Community Development ("CD"), City of Cleveland, invites interested implementation vendors ("Vendor").  The City desires to procure an implementation vendor as a contractor with a fee per project completed based on the project type. The intended term for this service would be three (3) years. Vendors will perform construction management for home repair, rehabilitation, and Lead Hazard mitigation.

Opening Date: 02/16/2024      
Closing Date: 05/06/2024      
Dep/Div: Community Development      
Contact Email: ascott2@clevelandohio.gov    
Contact Phone: 216-664-2961
•    The Date to submit proposals has been extended from the original date of Monday, April 15, 2024 at 5:00 pm EST to Monday, May 6, 2024 at 5:00 pm.
•    An informational Microsoft Teams Webinar will be held on Monday, April 22, 2024, from 11:00 am to 12:00 pm EST. To link to the Webinar, click Here. The Meeting ID is 286 564 096 197 and the Passcode is WeGrih
•    To receive a copy of the Request for Proposals go here. 
•    For any questions, please contact Department of Community Development, contact Assistant Director Tony Scott, Esq. at 216-664-2961.

Documentation:
RFP
Final Price List For The 2024 Contractor Program
Office Of Equal Opportunity Vendor Forms (Fillable)
Northern Ireland Fair Employment Disclosure
Affidavit
Bid Bond Form
Rehabilitation Construction Contract
Responses to RFP

Description: The City of Cleveland Department of Public Works is seeking proposals for property insurance covering the municipally-owned stadium facility located at 100 Alfred Lerner Way (aka the First Energy Stadium & Cleveland Browns Football Stadium), as further described herein for a period of up to two years, starting with the date of the currently effective contract, the day following or on June 15, 2024. The City reserves the right to reject any or all proposals or portions of them, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his/her sole discretion, modify or amend any provision of this notice or the RFP.

Opening Date/Time: 02/06/2024   
Closing Date/Time: 03/18/2024 at 4:00 PM ET   
Dep/Div: Public Works   
Contact Email: ymaxwell@clevelandohio.gov        
Pre-proposal conference: 2/22/2024 at 12:30 PM ET (see details in RFP)   
Walk-thru: A walk-through of the stadium will take place on Thursday, March 7, 2024, at 10:00 a.m. 

Documentation:   
Stadium Insurance RFP

Stadium Insurance Addendum 1

Description: The City of Cleveland, in partnership with the Cleveland Metropolitan School District, is releasing a Request for Qualifications seeking professional real estate development project teams to reinvest in the former Fullerton Elementary School site (now vacant land) in Cleveland’s Broadway-Slavic Village neighborhood. The site totals 2.6 acres.

Opening Date/Time: 02/05/2024   
Closing Date/Time: 03/25/2024   
Dep/Div: Department of Community Development   
Contact Email: AssetRedevelopment@clevelandohio.gov   
Pre-proposal conference: N/A

Documentation:  
Fullerton RFQ

Fullerton Community Visioning – Engagement Report

Site Survey and Demolition/Grading Plan

Phase I ESA

2020 Site Appraisal

Frequently Asked Questions

Description: The City of Cleveland, Department of Community Development (CD) is seeking proposals for a comprehensive, fully integrated mortgage loan servicing software system to manage an existing loan portfolio exceeding $150 million. This system must use a Microsoft SQL database platform and provide full loan origination, servicing, billing, collections, and reporting functionality. The selected Vendor must demonstrate a broad knowledge and experience in configuration and project management; and must provide complete system implementation services, data importation, testing, training, software modification, and custom development, if required. CD will provide project management, and technical and user resources to support the vendor’s implementation approach.

Opening Date/Time: 02/01/2024  
Closing Date/Time: 02/29/2024  
Dep/Div: Department of Community Development/Bureau of Enterprise Operations  
Contact Name: Joy Anderson  
Contact Email: janderson2@clevelandohio.gov  
Contact Phone: 216-664-2055 

Documentation:  
Loan Servicing Software System RFP

Description: The City of Cleveland (City), acting primarily through its Department of Finance (Department), invites the submission of proposals from firms with expertise and experience in municipality emergency medical service revenue cycle to include billing, coding, reimbursement and compliance services.

Opening Date/Time: 01/16/2024     
Closing Date/Time: 02/29/2024    
Dep/Div: Finance/Division of Assessments and Licenses    
Contact Name: Commissioner Eduardo Romero  
Contact Email: ERomero@clevelandohio.gov 
Pre-proposal conference: 02/05/2024 
Last day to submit questions: 02/12/2024

Documentation:       
EMS Billing and Revenue Cycle Services RFP

Addendum 1

Description: The City of Cleveland (“City”), through its Director of Public Works (“Director Williams”), is soliciting proposals from qualified temporary/seasonal employment firms to provide seasonal employees for the Project Clean program and for various departments of the City, for a period up to one year.

Opening Date/Time: Thursday, December 11, 2023 – 12:00pm       
Closing Date/Time: Monday, January 22, 2024 - 3:00pm 
Dep/Div: Public Works, Div. of Park Maintenance 
Contact Name: Yanna Maxwell 
Contact Email: ymaxwell@clevelandohio.gov   
Meeting Date/Time: Thursday, January 4, 2024 - 2:00 p.m. 
Meeting Location: See RFP

Documentation:  
Temporary/Seasonal Employment Firms RFP

Addendum 1

Description: The City of Cleveland is releasing the attached Request for Proposals for Government Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Agreements professional services.

Opening Date/Time: Monday, December 18, 2023 – 12:00pm  
Closing Date/Time: Tuesday, January 16, 2024 - 5:00pm  
Dep/Div: Department of Finance/Division of Financial Reporting and Control 
Contact Name: Michelle Barnes  
Contact Email: MBarnes@clevelandohio.gov

Documentation: 
Government Accounting Standards Board Statement RFP

Addendum 1

Addendum 2

Description: The City of Cleveland Department of Public Safety-Office of Emergency Management is requesting qualified vendor proposals to upgrade the existing EOC A/V system. EOC (Emergency Operations Center)

Opening Date/Time: Friday, December 1, 2023 – 1:00 p.m. 
Closing Date/Time: Friday, January 26, 2024 – 3:00 p.m. 
Dep/Div: Department of Public Safety-Office of Emergency Management 
Contact Name: Harold Jackson 
Contact Phone: 216-664-3831 
Contact Email: hjackson3@clevelandohio.gov   
Pre-Proposal Conference: A mandatory pre-proposal conference will be held as follows:

Conference Date/Time: Tuesday, December 12, 2023 10:30 A.M. 
Conference Location: 205 W. St. Clair Avenue, Cleveland, Ohio 44113 
Attend Conference Online: Microsoft Teams Conference Call

Documentation: 
1 RFP Public Safety EOC AV Upgrade

2 Attachment B 2023 Non-Comp

3 Attachment C W9_Form

4 RFP Vendor Self-Evalaution-AV System Upgrade

5 Attachment D Northern-Ireland-fair-employment-form

Addendum 1 RFP Public Safety EOC AV Upgrade

Addendum 3

Vendor Questions and City Responses

Description: The City of Cleveland, Ohio (The City) is requesting Proposals from qualified software providers, vendors, and system integrators to partner with the City in its pursuit of a modern Human Capital Management (HCM) and comprehensive HR Information System (HRIS). Further information may be found in the attached RFP Specification document.

A virtual pre-proposal conference call will be held December 07, 2023 at 1:00 PM EST interested parties may ask questions or seek clarification pertaining to this Request for Proposals (RFP) and the services desired. Prospective proposers are encouraged to participate in the virtual conference although attendance is not mandatory. Details of the virtual conference session will be sent to all interested attendees who RSVP to this event via email (City Consulting Partner, BerryDunn).

Opening Date/Time: November 28, 2023 - 5:00pm    
Closing Date/Time: January 12, 2024 - 5:00pm  
Dep/Div: Department of Personnel and Human Resources   
Contact Name: Kim Roy Wilson      
Contact Email: kroywilson@clevelandohio.gov  
Contact Phone: 216-664-7056

Documentation:    
HRIS RFP

City of Cleveland HCM Selection RFP - Attachment A

City of Cleveland HCM Selection RFP - Attachment B

City of Cleveland HCM Selection RFP - Attachment C

Security Questionnaire

City of Cleveland HCM Selection RFP - Specifications/Scope

Notice to Bidders & OEO Schedules

Non-Competitive Bid Contract Statement

Northern Ireland Fair Employment Practices Disclosure

Description: The City is producing a Request for Proposals to select an Agency that can provide a full service City wide solution for travel services and products for all City employees.

Opening Date/Time: Friday, November 24, 2023 – 12:00pm 
Closing Date/Time: Friday, December 15, 2023 - 5:00pm 
Dep/Div: Department of Finance    
Contact Name: Nicole Gallagher   
Contact Email: NGallagher@clevelandohio.gov

Documentation: 
Travel Agency Services RFP

Description: The City of Cleveland Division of Streets is soliciting proposals from qualified consultant(s) to undertake a complete survey of all public roads within Cleveland’s Public Right of Way (the “Project”). The survey will consist of data collection for approximately 1,264 centerline miles of roadway in the City of Cleveland.

Opening Date/Time: Wednesday, November 22, 2023 – 12:00pm  
Closing Date/Time: Friday, February 23, 2024 – 3:00 p.m.  
Dep/Div: Division of Streets  
Contact Name: Randy Scott, Commissioner of Streets  
Contact Phone: 216-664-2150  
Pre-Proposal Conference: A virtual pre-proposal conference will be held as follows:

Conference Date/Time: Wednesday, January 10, 2024 at 2:00 p.m.  
Conference Location: Via WebEx (details in RFP)

Documentation:  
Pavement Management Survey RFP

Addendum 1

Description: The City of Cleveland’s Department of Finance, Division of Risk Management is soliciting proposals from vendors that have a proven track record of experience in large volume workers’ compensation claims management. Experience with large Ohio public sector employers is required. Staff experience in Ohio workers’ comp representing large employers as a Third Party Administrator (TPA) for workers’ compensation management and actuarial services is also required.

LATE or INCOMPLETE PROPOSALS WILL BE DISQUALIFIED FROM BIDDING!

Closing Date/Time: Monday, November 20, 2023 @ 5:00 p.m.
Dep/Div: Department of Finance, Division of Risk Management
Contact Name: Sonja Brown
Contact Email: sbrown2@clevelandohio.gov     

Documentation:  
ADMINISTRATIVE & ACTUARIAL SERVICES RFP

Description: The City of Cleveland, through the Office of Prevention, Intervention and Opportunity for Youth and Young Adults, is soliciting proposals from qualified organizations to provide Out of School Time (OST) opportunities for youth and programs for adults during one or more of the following 10-week periods:

Spring Session:            March, 2024 – May, 2024
Summer Session:        June, 2024 – August, 2024
Fall Session:                 September, 2024 – November, 2024
Winter Session:           December, 2024 – March, 2025
(No programming during Winter Break)

Meeting:  A virtual pre-proposal conference will be held as follows:
Date:      Tuesday, November 7, 2023
Time:      1:30 p.m. – 2:30 p.m.

Web Meeting – Prospective proposers are encouraged to participate in this virtual meeting although attendance is not mandatory.  To receive an e-vite to the pre-proposal conference, please email your request to CLE-RFP@clevelandohio.gov.

Documentation:  
Expanded Programs RFP 2023

IRS W 9

2023 Non-Comp Bid Form

Northern Ireland Fair Employment Disclosure

Expanded Programs Questions

Description: The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (together “Airports”) and harbors, through its Director of the Department of Port Control (“Director”), invites written Statements of Qualifications (“Statement”) from qualified firms, that have the requisite, demonstrable competence and experience in, and a thorough knowledge of, Environmental Analytical and Regulatory Services (the “Project”) as more fully described in this Request for Qualifications (“RFQ”). Qualified firms either singly or in joint venture or other legal arrangements (collectively, the “Firm” or “Consultant”) must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project.

The Pre-qualification meeting info is below:

A non-mandatory pre-qualification meeting will be held on Friday, November 3, 2023, at 10 a.m. local time, via WebEx Meeting. To call into the meeting call 1-415-655-0002 and the access code is 2634 347 9822. At that time, interested parties may ask questions pertaining to this RFQ. Those planning to attend the pre-qualification conference must register by 4:00 p.m. on Thursday, November 2, 2023, by e-mail to SMuia@clevelandairport.com. When registering, it will be necessary to provide the names of all attendees. It is also advantageous to provide e-mail addresses for all attendees, although it is not required. After registering you will receive the link to the WebEx meeting presentation. Firms are encouraged to attend the conference, although attendance is not mandatory.  

Closing Date/Time: Wednesday, December 6, 2023 at 4 p.m. local time  
Dep/Div: Planning and Engineering/Department of Port Control    
Contact Name: Sharri Muia   
Contact Email: smuia@clevelandairport.com       
Pre-Proposal Conference: Yes, via WebEx.  Attendance is not mandatory  
Conference Date/Time: Friday, November 3, 10:00 a.m. local time    
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2634 347 9822

Documentation:    
Environmental Analytical and Regulatory Services RFQ

Invitation to Bid Letter

RFQ Exhibits

RFQ Attachments

Attachment1

Attachment2

Pre-qualification Meeting Presentation

Pre-qualification Meeting Sign in Sheet

Stormwater Master Plan

Stormwater Pollution Prevention Plan

Airport Layout Plan

Spill Prevention, Control and Countermeasure Plan

Ohio EPA Authorization

Description: The City of Cleveland, through its Chief Finance Officer and supported by the Director of Ohio Means Jobs Cleveland-Cuyahoga, is currently soliciting proposals from qualified firms to provide marketing strategy and materials.

The Pre-qualification meeting info is below:

“A non-mandatory pre-qualification meeting will be held on Thursday November 9th at 2:00p EST via Microsoft Teams. At that time, interested parties may ask questions pertaining to this Request for Qualifications. Those planning to attend the pre-qualification conference must register by Tuesday November 7th at 5:00p, via e-mail to atillie@clevelandohio.gov. When registering, it will be necessary to provide the names of all attendees. It is also advantageous to provide e-mail addresses for all attendees, although it is not required. Proposers are encouraged to attend the conference although attendance is not mandatory. A link and call-in information will be emailed to all registrants the morning of November 8th.” 

Closing Date/Time: The proposal is due on Monday, November 27, 2023   
Dep/Div: Finance; Finance Administration   
Contact Name: Anne Tillie   
Phone Number: 216-664-2391   
Contact Email: atillie@clevelandohio.gov      
Pre-Proposal Conference: Yes, attendance is optional.   
Conference Date/Time: Thursday, November 9, 2023, at 2:00 p.m. Eastern Time   
Conference Location: Via Webex

Documentation:   
Marketing RFP

OEO Approved Mailing List

OEO Notice to Bidders and Schedules

Reimbursables Policy

2023 Non-Compete Statement BLANK FILLABLE

Questions & Answers

Pre-Qualification Meeting Transcript

Pre-Qualification Meeting Video:

Description: By HUD 2 CFR 200, the Department of Community Development is seeking proposals from contractors to participate in department rehabilitation programs to establish a contractor pricing list and contractor rotation list. The list will be utilized in allocating projects to eligible contractors under the following three programs: Senior Homeownership Assistance Program, Repair-A-Home Program, and Lead Hazard Control Program.

Opening Date/Time: Tuesday, October 23, 2023, at 8:30 am     
Closing Date/Time: Friday, November 3, 2023, at 12:00 Noon     
Dep/Div: Community Development/Neighborhood Services     
Contact Name: Mike Johnstone, Assistant Chief Michael Johnstone     
Contact Email: mjohnstone@clevelandohio.gov     
Meeting: Yes, attendance is optional.    
Meeting Date/Time: Monday, October 23, 2023 - 1:00 pm     
Meeting Location: Cleveland City Hall 601 Lakeside Ave, Room 320, Cleveland, Ohio 44114   

Documentation:       
Universal Pricing RFP

Description: The City of Cleveland, through its Director of Human Resources, is requesting proposals for a benefits insurance consultant to coordinate its group insurance, administrative services, and ancillary products from reputable insurance carriers and vendors, provide expertise that facilitates and supports sound management of self-insured health care plans, provide subject-matter expertise to assist with regulatory compliance, and find the desired products and services at the most competitive prices.

Opening Date/Time: Wednesday, October 11, 2023, at 12:00 Noon
Closing Date/Time: Wednesday, November 1, 2023 at 12:00 Noon
Dep/Div: Human Resources
Contact Name: Trisha Simon
Contact Email: tsimon@clevelandohio.gov
Pre-Proposal Conference: None

Documentation:  
2023 Benefits Consultant Services RFP

Description: The City of Cleveland, through the Office of Prevention, Intervention and Opportunity for Youth and Young Adults, is soliciting proposals from qualified organizations to provide youth employment, life and job-skills training and youth development/support services for in-school youth ages 10-21 and out-of-school youth ages 16-24.

Opening Date/Time: Monday, October 16, 2023 – 9:00 a.m.
Closing Date/Time: Friday, November 17, 2023 – 12:00 p.m.
Dep/Div: Office of Prevention, Intervention and Opportunity for Youth and Young Adults
Contact Name: Sherry Ulery
Contact Email: CLE-RFP@clevelandohio.gov
Pre-Proposal Conference: A virtual pre-proposal conference will be held as follows:

Conference Date/Time: Monday, October 23, 2023, 2:30 p.m.–3:30 p.m. Eastern Time  
Conference Location: Via WebEx – WebEx Link

Documentation:  
Youth Employment RFP 2023

IRS W 90

Questions Employment

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build services for MEP Repairs of City Hall. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.

Closing Date/Time: Friday, November 3, 2023, at 12:00 Noon 
Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov  
Pre-Proposal Conference: Yes, attendance is optional.      
Conference Date/Time: Friday, October 13, 2023, at 11:00 am
Conference Location: City Hall Room 517a

Documentation:      
RFP for General Engineering Services 2023

NOTICE: THE CITY WILL NOT BE MOVING FORWARD WITH THIS REQUEST FOR PROPOSAL

Description: The City of Cleveland, Fire Dept. is soliciting proposals from qualified Proposers to provide Pre-Plan and Inspection Software. With this software, we will highlight areas where we should focus our efforts to improve the safety and well-being of our community and our firefighters.

Closing Date/Time: The proposal is due on Tuesday, October 6, 2023, by 4:00 p.m.  
Dep/Div: Public Safety, Division of Fire  
Contact Name: Tiana Ware, Project Manager  
Contact Email: tware@clevelandohio.gov       
Pre-Proposal Conference: Yes, attendance is optional.        
Conference Date/Time: Tuesday, October 3, 2023, 3:00 PM Eastern Time  
Conference Location: Via WebEx – WebEx Link

Documentation:        
Fire Preplan Software RFP

Northern-Ireland-fair-employment-form

RFP Fee Proposal - Appendix A

Vendor Evaluation Sheet

2023 Non-Compete

W9_Form

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build services for comprehensive repairs to the stone facades of City Hall. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.

   
Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development  
Contact Name: Carter Edman, AIA, Manager  
Contact Email: cedman@clevelandohio.gov       
Address: Cleveland City Hall Room 517A 601 Lakeside Avenue Cleveland, OH 44114  
Pre-Proposal Conference: Yes, attendance is optional.        
Conference Date/Time: Wednesday, September 27, 2023, at 11:00 am  
Conference Location: City Hall Room 517a

Deadline for Questions (email only):Friday, October 6, 2023, at 12:00 Noon

Proposal Due Date (email only):Friday, October 20, 2023, at 12:00 Noon

Documentation:        
City Hall Facades - RFP

Description: The City of Cleveland (“City”) is seeking to establish a business relationship with a Retail Energy Provider (“REP”) who will provide electric supply and related services, as deemed necessary by the City. The City lies within the PJM ISO, specifically, The Illuminating Company and Ohio Edison electric utility footprints. Total annual consumption is approximately 116,049,790 kWh across a total of 420 accounts (and 435 meters).

Closing Date/Time: The proposal is due September 29, 2023, Friday 5 PM EDT     
Dep/Div: Mayor’s Office of Sustainability     
Contact Name: Tikora Alexander, Project & Grant Administrator     
Contact Email: talexander2@clevelandohio.gov      
Phone: 216-664-2155      
Pre-Proposal Conference: Yes, attendance is optional.       
Conference Date/Time: September 18, 2023, Monday 10 AM EDT     
Conference Location: https://cityclevelandoh.webex.com/meet/talexander2 

Meeting Name: Electricity Supply for City of Cleveland Facilities Pre-Proposal Meeting (Non-Mandatory) 

Meeting Number: 2305 817 3080 

Join by Phone: +1-415-655-0003 US Toll Access code: 2305 817 3080

UPDATE: 

The City of Cleveland has received many clarifying questions and strong interests regarding the RFP for Electricity Supply for City Facilities, which requires a revision to the timeline, see below. Proposals are now due on Friday, October 6, 2023, by 5 PM EDT. Addendum #2 will be released this week no later than Friday, September 29, 2023, which includes 1) Responses to all written questions that were received by September 25, 2023, 2) Minor RFP revisions, 3) Recap of the Revised Published Timeline, 4) Summary of the Pre-proposal conference information that was held on September 18, 2023. The details of the issued addendum will be posted on the City’s website

Timeline:

September 12, 2023, Tuesday: RFP Released

September 18, 2023, Monday 10 AM EDT: Non-Mandatory Pre-Proposal Conference

September 20, 2023, Wednesday 5 PM EDT: Deadline for Written Question

September 29, 2023, Friday 5 PM EDT: City publishes answers to all questions and issues final RFP Addenda

October 6, 2023, Friday 5 PM EDT: Final Proposals Due

October 18, 2023, Wednesday 3 PM EDT: (Estimated) Board of Control Meeting to approve vendor selection

November 3, 2023, Friday 5 PM EDT: (Estimated) Full contract execution w/ final price, if the refreshed price is different

Nov 10, 2023, Monday 3 PM ET: Enrollment Deadline for December 2023 Meter Read Cycles

Nov 24, 2023, Friday 8 AM ET: Electricity Supply Commences

Documentation:       
RFP - Electricity Supply 20230912

City of Cleveland Master Account List Electricity 20230912 RFP.xlsx

Addendum 1

Addendum 2

Description: The City of Cleveland, Department of Port Control, invites written Statements of Qualifications (“Statements”) from firms that have the requisite, demonstrable competence, and experience, in providing comprehensive professional planning services

Closing Date/Time: The proposal is due on Friday, October 6, 2023, by 4:00 p.m.  
Dep/Div: Port Control  
Contact Name: Sharri Muia, Contracts & Procurement Manager  
Contact Email: smuia@clevelandairport.com  
Pre-Proposal Conference: Yes, attendance is optional.   
Conference Date/Time: Monday, September 11, 2023, at 10:00 am Eastern Time  
Conference Location: Via Webex – 1-415-655-0002 and the access code is 2634 815 0473

Documentation:   
8 31 2023 On Call Planning Services RFQ

8 31 2023 Invitation to Bid Letter

8 31 2023 RFQ Attachment

8 31 2023 RFQ OCI Attachment 1

8 31 2023 RFQ OCI Attachment 2

8 31 2023 RFQ Exhibits

9 11 2023 Pre-Qualification Meeting Sign-in Sheet

Addendum 1

Description: The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for Environmental, Engineering, and Related Services.

Closing Date/Time: The proposal is due on Thursday, October 5, 2023, by 12:00 p.m.  
Dep/Div: Public Utilities  
Contact Name: Simon Mastroianni  
Phone Number: 216-664-2444 ext. 75630  
Contact Email: simon_mastroianni@clevelandohio.gov     
Pre-Proposal Conference: Yes, attendance is optional.  
Conference Date/Time: Tuesday, September 19, 2023, at 11:00 a.m. Eastern Time  
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2318 026 8993

Documentation:  
RFP for Environmental, Engineering, and Related Services

Addendum 1

Addendum 2

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Architectural/Engineering Services for roof replacement and façade repairs to the Public Auditorium building. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.

Deadline for Questions: (via email only) Friday, Sep. 15, 2023, at 12:00 Noon      
Closing Date/Time: (via email) Friday, Sep. 22, 2023, at 12:00 Noon     
Dep/Div: Mayor's Office of Urban Analytics & Innovation          
Contact Name: Carter Edman, AIA, Manager     
Phone Number: 216-664-4128         
Contact Email: cedman@clevelandohio.gov   
Contact Address: Cleveland City Hall Room 517A 601 Lakeside Avenue Cleveland, OH 44114     
Meeting: (non-mandatory) Wednesday, Sep. 13, 2023, at 11:00 am, City Hall room 517a  

Documentation:         
Public Hall Envelope - RFP.pdf

Description: The City of Cleveland is currently soliciting quotes from qualified firms to develop and successfully execute a public-facing media and communications campaign for the public launch of 311 as the front door for the City of Cleveland beginning in 2024. 

The goal of the campaign is to raise awareness of 311 for all Cleveland residents, visitors, and other stakeholders who interact with the City. The campaign should maximize the exposure of 311 through multiple media and communication channels. 

Opening Date/Time: 8/31/2023      
Closing Date/Time: 9/29/2023 at 4:30 p.m. EST      
Dep/Div: Mayor's Office of Urban Analytics & Innovation    
Contact Name: Brian Umerley    
Phone Number: 216-664-4128    
Contact Email: bumerley@clevelandohio.gov        
Meeting: Virtual, Microsoft Teams 

The RFQ and its Attachment do not contain PPI or PHI   
 

Documentation:   
RFQ_Strategy and Communications Campaign - Project 311.pdf

Appendix A - RFQ Quote Worksheet - 311 Strategy & Communications Campaign.xlsx

Q&A Responses

Description: Bank On CLE is a collaboration between financial institutions, community-based organizations, and local government to ensure that all residents have the opportunity to be financially healthy. Together, we are working to connect people to safe, affordable, and certified banking options. The Bank On CLE Coalition was formed in 2021 and focuses on equitable opportunities for Unbanked and Underbanked members of the community. The Bank On CLE coalition is seeking a consultant to create a comprehensive communications and marketing plan. This communications plan will begin with hosting client focus groups and then use the input and feedback provided to develop: 1) a public awareness campaign; and 2) an integrated advertising/marketing campaign that raises awareness that certified accounts are available and where possible, promote it with program integration opportunities.  
Opening Date/Time: September 1st 8am EST   
Closing Date/Time: September 29th 5pm EST   
Dep/Div: Department of Community Development   
Contact Name: Aaron Kinney Bank Relations Manager   
Contact Email: akinney@clevelandohio.gov   
Meeting: No meeting required. Please reach out to Aaron Kinney, Bank Relations Manager akinney@clevelandohio.gov before the September 29th deadline with any questions.   
Documentation:   
Bank On_Communications and Marketing RFQ.pdf

Description: The City of Cleveland’s Department of Community Development invites interested consultants to submit proposals to perform architectural and design services to develop economical infill housing.     
Opening Date/Time: Tuesday, August 8, 2023 - 12:00pm 
Closing Date/Time: Friday, September 15, 2023 - 5:00pm  
Dep/Div: Community Development 
Contact Name: Assistant Director Michiel Wackers 
Contact Phone: (216) 664-4143 
Contact Email: mwackers@clevelandohio.gov 
Meeting: No meeting   
Documentation:     
EconomicalInfillHousingRFP.pdf

OEO Schedules 0821

Response to Questions - Professional Services for Economic Infill Housing

Description: The City of Cleveland, through its Director of Human Resources, is soliciting proposals from qualified firms interested in providing the posted professional services contract, providing COBRA administration and related services to its employees and other qualified beneficiaries.     
Opening Date/Time: Wednesday, August 9, 2023 - 8:00am 
Closing Date/Time: Friday, September 8, 2023 - 4:00pm 
Dep/Div: Personnel and Human Resources   
Contact Name: Trisha Simon  
Contact Email: clevelandrfp@thefedeligroup.com 
Meeting: No meeting  
Documentation:    
2024COBRARFP.pdf

Description: The City of Cleveland’s Department of Human Resources, through its Director of Human Resources is soliciting proposals from qualified vendors to provide professional services necessary to provide Medical Services for the City and its employees for a period up to one year, with two one year options to renew.    
Opening Date/Time: Friday, August 4, 2023 - 12:00pm 
Closing Date/Time: Thursday, August 31, 2023 - 12:00pm 
Dep/Div: Personnel and Human Resources  
Contact Name: Monique Young  
Contact Email: mtabb-young@clevelandohio.gov 
Meeting: No meeting 
Documentation:   
2023MedicalServicesRFP.pdf

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build Services for a new salt dome and associated site improvements to be located at the Glenville Streets Facility at 10811 Lueher Ave., Cleveland, Ohio. See Full RFP and Exhibits for complete information. Copies of all RFP Exhibits are available at: https://tinyurl.com/44zry99n
Opening Date/Time: Friday, July 21, 2023 - 8:30am
Closing Date/Time: Friday, August 18, 2023 - 12:00p
Dep/Div: Mayor's Office of Capital Projects
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Friday, August 4, 2023 - 11:00am
Meeting Location: Cleveland City Hall 601 Lakeside Avenue, Room 517A, Cleveland, Ohio 44114
Documentation:
GlenvilleSaltDomeRFP.pdf

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design/Build services for upgrades to the heating system and electrical service for the Second Police District building. See Full RFP and Exhibits for complete information.
Opening Date/Time: Friday, July 14, 2023 - 10:00am
Closing Date/Time: Friday, August 18, 2023 - 12:00pm
Dep/Div: Mayor's Office of Capital Projects
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Wednesday, July 26, 2023 - 11:00am
Meeting Location: City Hall, Room 517A, Cleveland, Ohio
Documentation:
2ndPoliceDistrictMechanicalElectricalRFP.pdf

Description: The City of Cleveland (City), Department of Public Safety, through its Director of Public Safety, is soliciting proposals to provide crisis social workers for the City’s Police and Mental Health Co-Responder Program for the Division of Police. 
Opening Date/Time: Wednesday, July 12, 2023 - 5:00pm 
Closing Date/Time: Friday, August 4, 2023 - 5:00pm 
Dep/Div: Public Safety 
Contact Name: Michael Gehlmann 
Contact Phone: (216) 664-3740 
Contact Email: mgehlmann@clevelandohio.gov 
Meeting: No Meeting 
Documentation: 
CoverLetterRFP_ProfessionalServicesToProvideCrisisSocialWorkersForTheCity'sPoliceandMentalHealthCo-ResponderProgramDivisionOfPolice.pdf

RFP_ProfessionalServicesToProvideCrisisSocialWorkersForCity'sPoliceandMentalHealthCo-ResponderProgramForTheDivisionOfPolice.pdf

Description: Under the leadership of Mayor Justin M. Bibb, the City Planning Commission is pleased to release this Request for Proposal for multimodal planning services to create a Citywide Mobility Plan to guide improvements for people walking, biking, and taking transit over the next five years (2024-2028), including a 3-year strategy for rapid bikeway buildout. The Citywide Mobility Plan will meaningfully engage residents to build on recommendations from past comprehensive planning efforts to guide bicycle infrastructure build-out, identify needed improvements to pedestrian safety and accessibility, and propose program and policy improvements for people walking and biking. 
Opening Date/Time: Thursday, July 13, 2023 - 12:00pm 
Closing Date/Time: Friday, August 25, 2023 - 5:00pm 
Dep/Div: City Planning Commission  
Contact Name: David Bass, Major Transportation Projects Coordinator, City Planning Commission 
Contact Email: dbass@clevelandohio.gov 
Meeting: Yes, attendance is optional 
Meeting Time/Date: Tuesday, August 1, 2023 - 3:00pm 
Meeting Location: Virtual - see details in RFP 
Documentation:  
CitywideMobilityPlan_RFP.pdf 
CitywideMobilityPlan_FAQ_August14.pdf 
CitywideMobilityPlan_PreproposalPresentation_080123.pdf 
CitywideMobilityPlan_PreproposalSignin.pdf

Description: The City of Cleveland, through its Director of Human Resources, is soliciting proposals from qualified firms interested in providing the posted professional services contract, providing Flexible Spending Accounts (FSA) and related administrative services to its employees.  
Opening Date/Time: Thursday, August 3, 2023 - 4:00pm  
Closing Date/Time: Friday, August 25, 2023 - 4:00pm 
Dep/Div: Personnel and Human Resources 
Contact Name: Trisha Simon 
Contact Email: clevelandrfp@thefedeligroup.com 
Meeting: No meeting
Documentation:  
FSA2024RFP.pdf
FSA2024ParticipationGuide2022.pdf